I have created assessment sheets for the school to use this year, which includes using formulas that allow data only to be entered once (instead of twice). All literacy and numeracy data links to our electronic databoard where OTJ's and support for children are recorded. This is used to inform planning on an ongoing basis. The board is also shared with the Principal and BOT to help them monitor progress and acheivement. This is presented termly at BOT meetings as well.
We also have formative assessment sheets where teachers are required to make a minimum of 5 comments per child per term. This is an area that we can continue to improve on mainly in writing, although it is noted that a lot of formative information for writing is in each child's individual rubric (which is in their writing books). Maths ICAN sheets (hardcopies only) record ongoing progress in numeracy.
A next step for me as leader for next year is to create digital copies of these for ease of monitoring (especially ICAN sheets when children's groups change regularly).
This data is used to inform planning and monitor progress and I believe is an effective way to ensure we are tracking children and picking up when they are not making progress so we can target that. It has also enabled us to really get to know our child well in terms of their academic needs and strengths.
Example of our Literacy Assessment Sheet:
Our Electronic Data Board:
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